Leiden University Fund Organising a Conference or Workshop

📝 About the Opportunity

This grant is a contribution towards the costs of organising a workshop or small conference that has an academic objective and/or highlights the social relevance of the discipline concerned.

🎁 Benefits

• Maximum grant amount:
  • For a one-day event: €1,500
  • For a multi-day event: €3,000

✅ Eligibility Criteria

To qualify for this grant, applicants must meet the following requirements:

• The event must be an independent activity (not related or parallel to a PhD ceremony or other activity).
• Recurring events are not eligible for funding.
• Applicants must have a paid appointment of at least 0.4 FTE at Leiden University or LUMC.
• The event must take place in a building belonging to Leiden University or an affiliated institution. Eligible affiliated institutions include:
  • Royal Netherlands Institute of Southeast Asian and Caribbean Studies (KITLV-KNAW)
  • Netherlands Institute in Turkey (NIT)
  • Netherlands Institute in Morocco (NIMAR)
  • Netherlands-Flemish Institute in Cairo (NVIC)
• The applicant's faculty, institute, or department must contribute to the costs, confirming the importance of the meeting.
• LUF’s contribution will not exceed the total contribution of the faculty, institute, or department.

Eligible Costs

• Venue hire
• Catering (coffee/tea, lunch, dinner)
• Printing (excluding scientific publication costs)
• Travel and accommodation costs for speakers
• Travel budget for Leiden University PhD candidates who live abroad and cannot afford to attend the meeting (maximum €500)

Ineligible Costs

• Speakers’ fees are not reimbursed by LUF.

Additional Requirements

• The conference or workshop must not take place before the meeting in which the Committee for Academic Expenditure (CWB) will discuss the application.
• Applicants must submit a substantive report and a financial account via the LUF Grant Portal within two months of completing the project. The grant will be paid out after this submission.
• Applications that contravene restrictive measures adopted by the government, Leiden University, or the destination country will not be considered.

📅 Application Date and Process

• Application Review: Conducted by the LUF Committee for Academic Expenditure (CWB).
• Submission: Applications must be submitted via the LUF Grant Portal.
• Applications can be submitted in Dutch or English and must include:
  • A statement of motivation (max. 250 words)
  • A description of the scientific relevance of the event (max. 250 words)
  • A summary of the programme (max. 150 words)

Required Documents

• CV (max. 3 A4 pages, including FTE of the current appointment)
• Budget
• Letter of recommendation from the chair or coordinator of the research group or research director
• Proof of financial support from your faculty, department, or institute (available in Dutch)

Review Timeline

• Applications will be reviewed no later than the CWB committee meeting closest to the project start date.
• Applicants will be notified after the CWB’s application review meeting about the outcome and the grant amount awarded.

Contact Information

• For questions, contact LUF at grants@luf.leidenuniv.nl.
• If you have already submitted an application, contact via the LUF Grant Portal.

📌 Application Deadline

30 January, 2026

🌐 Application Portal

• View details of the grant: Leiden University Fund Organising a Conference or Workshop
• Apply here: LUF Grant Portal

• Maximum grant amount: for a one-day event: € 1,500; for a multi-day event: € 3,000.